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Executive Assistant

  • Job Type: Full-time
  • Qualifications: MBA
  • Experience Level: 3-6+ Years
  • Location: Thane Mumbai
  • Date Posted: 9th Feb 2024

About SuperLabs

SuperLabs is an engineering & IT consulting firm. To know more about SuperLabs & the work we do visit Featured Work

About the Role:

We are seeking a highly organized and proactive Executive Assistant to provide crucial support to our Executive Team. This is a fantastic opportunity for a talented individual to join a thriving organization and contribute to its continued success. Position Overview: As the Executive Assistant, you will play a key role in ensuring the smooth functioning of the executive office by providing high-level administrative support. The successful candidate will have exceptional organizational skills, attention to detail, and the ability to handle confidential information with discretion. The Executive Assistant will be a crucial liaison between the executive team, internal departments, and external stakeholders.

Responsibilities

  • Communication: Serve as the primary point of contact between the executive and internal/external stakeholders. Handle and screen emails, phone calls, and correspondence with professionalism and confidentiality.
  • Documentation and Filing: Maintain organized and up-to-date electronic and physical filing systems. Prepare, proofread, and edit documents as needed.
  • Meeting Coordination: Coordinate and organize meetings, conferences, and events. Prepare meeting agendas, attend and take minutes as required.
  • Travel Arrangements: Arrange complex domestic and international travel itineraries, including flights, accommodations, and transportation.
  • Task Prioritization: Prioritize and manage multiple tasks simultaneously, ensuring deadlines are met and critical issues are addressed promptly.
  • Expense Management: Handle expense reports and ensure accurate and timely submission.
  • Project Support: Provide support for special projects, presentations, and initiatives as assigned by the executive team.

 

Qualifications:

  • Proven experience as an Executive Assistant or similar role.
  • Strong organizational and time-management skills.
  • Exceptional written and verbal communication abilities.
  • Proficient in Microsoft Office Suite and other relevant software.
  • Discretion and confidentiality in handling sensitive information.
  • Ability to adapt to a fast-paced and dynamic work environment.
  • Bachelor's degree in a related field is preferred.

 

Personal Attributes:

  • Professionalism and poise in dealing with high-level executives.
  • Proactive and self-motivated with a strong sense of initiative.
  • Excellent problem-solving skills and the ability to think critically.
  • Strong interpersonal skills and the ability to work collaboratively with diverse teams.
  • Solve the following hexadecimal code "1F2DAB59E" to decimal & text your name along with the position you are applying for to get ahead in your interview process.



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